Effective Date: October 11, 2026
iOS Bundle ID: com.roadstance.app
Android Package: com.roadstance
By downloading, installing, or using RoadStance ("the app"), you agree to be bound by these Terms of Service ("Terms"). If you do not agree to these Terms, do not use the app.
If you are accepting these Terms on behalf of an organisation, you represent that you have authority to bind that organisation to these Terms.
Scope and Consistency. These Terms govern your use of the RoadStance mobile app and the RoadStance website (roadstance.com), which exists solely to support and promote the app. The Terms presented within the app and on the website are maintained from a single source and are intended to be identical in all material respects. In the event of any inadvertent discrepancy, the version bearing the later Effective Date shown above governs.
Subject to these Terms, AutoTripLog Inc. ("we", "us", "Licensor") grants you a limited, non-exclusive, non-transferable, revocable licence to:
This licence does not include:
Important: RoadStance is a record-keeping tool, not a tax calculator or tax advisor. The mileage logs, reports, and data produced by this app are provided as source material for your own review and for use by a qualified tax professional. We make no representation that the records produced are sufficient, complete, or adequate for any specific tax situation.
Always consult a qualified accountant or tax advisor for guidance on IRS, CRA, HMRC, ATO, or other jurisdiction-specific tax obligations. Tax laws, mileage rates, and record-keeping requirements vary by jurisdiction and change over time. We make no warranty that the app's output is current, complete, or sufficient to satisfy the requirements of any tax authority.
You are responsible for periodically reviewing your recorded trips and correcting or adding any that were missed, merged, or split. Device sensors (GPS, motion, and activity detection) may be delayed or temporarily unavailable due to operating-system behavior, battery-saver modes, or hardware limitations outside our control.
The accuracy of mileage logs and expense records depends on factors including GPS signal quality, device capabilities, and how you configure and use the app. AutoTripLog Inc. makes no guarantee that all trips will be detected or recorded, or that distances are accurate to any particular margin.
Automatic tracking and interruptions. Automatic detection depends on the saved Trip Tracking setting, automatic/manual mode, permissions, device sensors, available storage and operating-system background execution. Detection or recording may be delayed, interrupted or unavailable after a phone shutdown or reboot, app or operating-system update, crash or app termination, permission change, battery/power restriction, or loss of usable GPS signals. A trip may be missed, merged or split, and the beginning or another portion of a route may not be recorded.
Background relaunch is not guaranteed. On supported iOS devices, RoadStance may use location-change events to resume automatic tracking in the background when tracking is enabled and the required permissions and setup are in place. iOS controls whether and when those events are delivered. This is not an immediate start-at-boot service and does not guarantee that the first drive after reboot, or its complete route, will be captured. Force-quitting the app or restricting background operation may prevent automatic relaunch; opening the app again may be necessary. Background relaunch does not override your saved Trip Tracking OFF setting or reconstruct travel that was not recorded.
Review after an interruption. When safe to do so, check tracking status and your trip records after a known interruption. Review dates, start/end locations, classifications and distances, and add or correct missing or inaccurate records using information you can substantiate. Do not assume that an absent warning means recording was uninterrupted. These practical limitations and review responsibilities do not excuse a failure to meet our obligations or limit rights or remedies that cannot be excluded under applicable law.
Automatically generated addresses. Address labels are derived from coordinates and third-party mapping data (reverse geocoding). They may identify a nearby property or contain an incorrect street name or house number, even when the recorded coordinates or map pin correspond to the location visited.
GPS-recorded mileage and route estimates. For GPS-recorded trips, distance is calculated from recorded GPS points, not the automatically generated address labels. An incorrect address label does not itself change the GPS-recorded distance; GPS signal and recording errors may separately affect that distance. Map-calculated distances, including address-based route recalculations, depend on resolved endpoints and routing data and are estimates that may differ from the distance actually travelled. Manually entered distances depend on the information you provide.
You are responsible for reviewing, verifying, and confirming all records before submitting them for tax purposes.
Review address labels and distances separately and correct them as needed before relying on records for reporting, reimbursement, or tax purposes. This explanation does not limit any rights or remedies that cannot be excluded under applicable law.
RoadStance is available in two tiers:
Reference pricing at the date of these Terms:
Prices are displayed in your local currency during checkout and may vary by region. We reserve the right to change pricing. Where required by applicable law, we will provide advance notice of a price change through the app, the applicable app store, or another contact method you have provided. If you do not agree to the price change, you must cancel your subscription before the change takes effect.
Pro subscriptions renew automatically. At the end of each billing period (monthly or annual), your subscription automatically renews at the then-current price unless you cancel at least 24 hours before the renewal date.
Renewal charges are applied to the payment method on file with Apple (App Store) or Google (Play Store).
To cancel your subscription:
Cancellation takes effect at the end of the current paid billing period. You retain Pro access until that date and then revert to Free tier limits. Uninstalling the app does not cancel your subscription.
All purchases are processed by Apple Inc. (App Store) or Google LLC (Google Play). Refund requests are handled exclusively by Apple or Google in accordance with their refund policies. We do not process refunds directly.
Users who accessed Pro features before the subscription model was introduced may receive Pro access for a limited grace period at no charge. We reserve the right to determine the duration of and eligibility for grandfathered access.
Upon subscription expiry, Pro-only features (unlimited report generation, Accountant Summary, Share with Accountant, Detailed Records Package, recorded GPS route maps, automatic iCloud snapshots, additional vehicles, additional saved vendors, and prior fiscal year editing or export) become unavailable. Local backup and restore through the system file picker remain available. Previously recorded data and generated files remain accessible in the Free tier, subject to its usage and editing limits. No data is deleted as a result of plan downgrade.
Free tier features: The features included in the free tier are provided at our discretion and may be modified, reduced, or discontinued at any time. Where a material reduction in free tier functionality is planned (for example, restricting map views or scan limits due to changes in third-party service costs), we will provide at least 30 days' notice within the app before the change takes effect. If you do not wish to continue under the revised free tier, you may stop using the app and delete your locally stored data through the app or your device controls.
If you are a resident of a European Union member state, the European Economic Area, or the United Kingdom, and a statutory right of withdrawal applies to your purchase, the following applies:
You have the right to withdraw from a subscription contract within 14 days of purchase without giving any reason (the "cooling-off period"). However, by confirming your subscription and requesting that delivery of the digital service begin immediately, you expressly consent to the commencement of the subscription before the end of the cooling-off period and acknowledge that you lose your right of withdrawal once the service has been fully performed.
If you withdraw within the 14-day period before the service has been fully performed, you will be liable to pay an amount proportional to the service provided up to the point at which you notified us of your withdrawal.
To exercise your right of withdrawal, you must notify us with an unambiguous statement (e.g., a letter sent by email) before the 14-day period expires. Contact us at support@roadstance.com with the subject line "Right of Withdrawal — RoadStance". We will confirm receipt of your withdrawal by email without delay.
Upon valid withdrawal, any amounts due under the proportionality rule will be calculated and communicated to you within 14 days. Refunds (where applicable) will be issued via the original payment method within 14 days of receiving your withdrawal notice, subject to Apple or Google processing the refund through their respective stores.
If you believe you have been charged incorrectly, please notify us at support@roadstance.com within 90 days of the charge, subject to any longer period required by applicable law. We will promptly investigate. Billing-error requests made after that period may not be eligible for correction or refund, subject to applicable law. If we identify a billing error on our end, we will correct it within 90 days.
You agree to use the app only for lawful purposes. You must not:
All intellectual property rights in the app — including code, design, text, graphics, and the RoadStance name and logo — are owned by or licensed to AutoTripLog Inc. Nothing in these Terms transfers any intellectual property rights to you.
Your data (trip records, receipts, vehicle records) remains yours. You grant us no licence to your data. We do not access, store, or use your data except as described in the Privacy Policy.
Your use of the app is subject to our Privacy Policy. The Privacy Policy explains what data is collected, how it is used, and your rights.
Summary: Trip, receipt, vehicle, and mileage data is stored locally on your device. The app may send limited data for crash diagnostics, operational configuration through Firebase Remote Config, and map, geocoding, or routing requests to the providers described in the Privacy Policy. If you enable device or Pro Backup & Restore features, a copy of your data may also be stored in your personal iCloud account, which RoadStance does not control or access.
The app integrates the following third-party services:
| Service | Provider | Purpose |
|---|---|---|
| Firebase Crashlytics | Google LLC | Crash reporting |
| Firebase Remote Config | Google LLC | Operational settings, currently selecting the active map-tile provider |
| Geoapify | KEPTAGO LTD (Geoapify), Cyprus, EU | Maps, geocoding, routing |
| Stadia Maps | Stadia Maps, Inc., United States | Map tiles when Stadia Maps is the active tile provider |
| Nominatim (OpenStreetMap) | OpenStreetMap Foundation (OSMF), UK | Fallback geocoding when Geoapify is unavailable |
| OSRM public demo service | Open Source Routing Machine project | Fallback road distance and route calculation when Geoapify routing is unavailable |
Your use of the app constitutes acceptance of these providers' respective terms and privacy policies. We are not responsible for the availability, accuracy, or practices of these third-party services.
Operational configuration. RoadStance may retrieve a map-provider setting from Firebase Remote Config at normal app startup, subject to SDK caching and network availability, without an app update or a map being opened. This check is independent of the Trip Tracking toggle. Installation identifiers and technical connection information, including IP addresses, are processed as described in the Privacy Policy. If a configuration refresh is unavailable, built-in defaults or an override already applied in the running app are used; the fetch is not a prerequisite for local record-keeping. A configuration value is not a substitute for any notice or consent required for a material change in data processing, and does not permit us to override your tracking choice or rights under applicable law.
Firebase Privacy and Security: https://firebase.google.com/support/privacyFirebase Data Processing and Security Terms: https://firebase.google.com/terms/data-processing-terms
Geoapify Terms and Conditions: https://www.geoapify.com/terms-and-conditions/Geoapify Privacy Policy: https://www.geoapify.com/privacy-policy/OpenStreetMap copyright and attribution: https://www.openstreetmap.org/copyrightStadia Maps Terms of Service: https://stadiamaps.com/terms-of-service/Stadia Maps Privacy Policy: https://stadiamaps.com/privacy/privacy-policy/Stadia Maps Data Processing Addendum: https://stadiamaps.com/legal/data-processing-addendum/Stadia Maps attribution requirements: https://docs.stadiamaps.com/attribution/OSRM project: https://project-osrm.org/
THE APP IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED.
To the fullest extent permitted by applicable law, we disclaim all warranties, including without limitation:
The app is a record-keeping tool. It does not provide legal advice, tax advice, or accounting advice. We make no guarantee regarding audit outcomes, compliance with any specific jurisdiction's tax laws, or the accuracy of GPS-derived distances.
Supported Tax Frameworks. The app includes reporting features designed for use with the following tax frameworks: Canada Revenue Agency (CRA), US Internal Revenue Service (IRS), UK His Majesty's Revenue and Customs (HMRC), and Australian Taxation Office (ATO). These features are provided as convenience tools only. Tax laws, mileage rates, and record-keeping requirements change frequently. We make no warranty that the app's output is current, complete, or sufficient to satisfy the requirements of any tax authority. Users outside Canada, the United States, the United Kingdom, and Australia should independently verify whether the app is suitable for their jurisdiction before relying on it for tax purposes.
Map display and route visualisation features are powered by Geoapify (geoapify.com), a third-party mapping and routing service. We do not guarantee the continuous availability of map tiles, route data, or other mapping functionality provided by this or any third-party service.
If the third-party mapping service is unavailable or discontinued:
We reserve the right to substitute an alternative mapping provider at any time without notice. Your stored trip data (GPS coordinates, addresses, distances) is not held solely by the mapping provider and the primary copy remains on your device. A copy may also exist in a backup or export destination that you choose.
The app also uses Google ML Kit (on-device OCR) for receipt scanning and Firebase Crashlytics (anonymised crash reporting). If either SDK is deprecated or becomes incompatible with a future OS release, the affected feature may cease to function. Your existing trip and receipt records will not be affected. We will endeavour to provide a replacement within a reasonable time.
Trip, receipt, vehicle, and mileage data is stored locally on your device. If your device is lost, stolen, permanently damaged, factory-reset, or replaced without an accessible backup, locally stored records may be permanently and irrecoverably lost. We have no server-side copy of your data and cannot restore it.
iCloud Backup (Pro subscribers): iCloud Backup is provided as a convenience feature for Pro subscribers. Its availability and reliability depend entirely on Apple's iCloud service, which is outside our control. We do not guarantee that backups will complete successfully, remain available, or restore without error. iCloud syncing may be delayed, interrupted, or fail silently due to Apple service outages, insufficient iCloud storage, network conditions, or device settings.
Your responsibility: Regardless of whether you use iCloud Backup, you are solely responsible for ensuring adequate backup of your records. We strongly recommend performing a manual backup before any device upgrade, reset, or replacement, and periodically verifying that the backup is accessible. The app supports exporting your backup file to destinations other than iCloud — including USB cable transfer to a Mac or PC, a USB flash drive connected directly to the phone, AirDrop to a nearby Apple device, or Dropbox and other cloud services accessible through the iOS Files app.
Do not rely on continued access to the app as your only means of retaining your records. Reports and exports are important outputs of the app. You are responsible for generating the reports you need while the app is operational and the relevant reporting features are available under your plan, and for saving those reports in electronic form outside the app's own storage.
What “independently readable” means: save files that you can open and read without RoadStance. For example:
Generating or viewing a report, or opening the share sheet, does not by itself confirm that a separate copy was saved. Complete the save or transfer, locate the file in your chosen destination, and open it outside RoadStance. The practical check is: if RoadStance stopped working, could you still open and read those saved reports and receipt copies? These examples are not endorsements or guarantees of third-party software or storage services.
Reports and database backups serve different purposes. PDF and CSV exports are records for review and use outside the app; they are not a substitute for a database backup and do not necessarily contain everything needed to restore the app's records. Conversely, a database backup may require a compatible app to restore and is not a substitute for independently readable reports. Keep both as appropriate.
Future operating-system changes, device failures, third-party service changes, or discontinuation of maintenance may prevent the app from working or generating new reports. We do not promise indefinite app compatibility or report-generation availability. Subscription expiry does not delete your records or independently saved files, but access to Pro-only report generation ends as described in Section 5.7. An independently saved file does not require an active RoadStance subscription to be opened with suitable software; its continued availability depends on your chosen storage and file integrity.
These responsibilities do not excuse a failure to meet our obligations or exclude or limit any rights or remedies that cannot be excluded or limited under applicable law.
To the fullest extent permitted by applicable law, AutoTripLog Inc. shall not be liable for any indirect, incidental, special, consequential, or punitive damages, or for any loss of profits, revenue, data, goodwill, lost tax deductions, audit assessments, penalties, or interest, arising out of or in connection with your use of (or inability to use) the app, whether based in contract, tort (including negligence), strict liability, or any other legal theory, even if we have been advised of the possibility of such damages.
In all cases, our total aggregate liability to you for any claim arising out of or relating to the app or these Terms shall not exceed the greater of (a) CAD $100 or (b) the total fees you paid us for the app or subscription in the 12 months immediately preceding the claim.
Nothing in these Terms excludes or limits our liability for death or personal injury caused by our negligence, fraud or fraudulent misrepresentation, or any other liability that cannot be excluded or limited by applicable law.
You agree to indemnify and hold harmless AutoTripLog Inc. from and against any claims, losses, damages, liabilities, costs, and expenses (including reasonable legal fees) arising from:
Do not use RoadStance while operating a vehicle. Using a phone while driving is illegal in most jurisdictions and dangerous. RoadStance is designed to operate automatically in the background during trips — you do not need to interact with the app while driving.
We expressly disclaim all liability for any accident, injury, traffic violation, fine, or other loss resulting from use of the app while a vehicle is in motion.
The app is intended for users aged 13 and older. By using the app you represent that you are at least 13 years old. If you are under 18, you represent that your parent or legal guardian has reviewed and agreed to these Terms on your behalf.
We do not knowingly collect personal data from children under 13. If we become aware that a child under 13 has used the app or provided personal information to us, we will investigate and take legally required steps regarding any information under our control. Trip, receipt, vehicle, and mileage data stored only on the device is not accessible to us and cannot be deleted by us remotely.
These Terms are governed by the laws of the Province of Ontario, Canada, without regard to its conflict of law principles.
Informal Resolution: Before initiating formal proceedings, you agree to contact us at support@roadstance.com and attempt to resolve any dispute informally for at least 30 days.
Arbitration: If informal resolution fails, any dispute arising from or relating to these Terms or the app shall be resolved by binding arbitration administered by the ADR Institute of Canada (ADRIC) before a single arbitrator, conducted in English. The arbitrator's decision will be final and binding and may be entered as a judgment in any court of competent jurisdiction.
Class action waiver: You and AutoTripLog Inc. each agree to bring claims only in an individual capacity and not as a plaintiff or class member in any class, collective, or representative proceeding.
Exception: Either party may seek injunctive or other equitable relief in a court of competent jurisdiction for claims involving intellectual property infringement.
Quebec residents: If you are a resident of Quebec, the arbitration and class action waiver provisions above do not apply to you. Any dispute will be governed by the laws of the Province of Quebec and submitted to the courts of competent jurisdiction in Quebec.
Mandatory consumer protection laws: Nothing in these Terms limits or excludes any rights or remedies you may have under mandatory consumer protection laws applicable in your jurisdiction that cannot be waived by contract.
Time limit on claims: To the extent permitted by applicable law, any claim or dispute arising from or relating to these Terms or the app must be brought within one (1) year after the event giving rise to the claim; otherwise, the claim is permanently barred. This limitation does not apply where prohibited by mandatory law in your jurisdiction.
The app is distributed through the Apple App Store and Google Play Store. In addition to these Terms, your use is subject to:
If there is any conflict between these Terms and the applicable App Store terms, the App Store terms govern with respect to that specific conflict.
The following terms apply specifically to your download and use of the app obtained from the Apple App Store. You and AutoTripLog Inc. acknowledge that these Terms are concluded between you and AutoTripLog Inc. only, and not with Apple Inc. ("Apple"). Apple is not a party to these Terms and is not responsible for the app or its content.
Acknowledgement. These Terms govern your use of the app. Apple has no obligation whatsoever to furnish any maintenance and support services with respect to the app.
Scope of Licence. The licence granted to you is limited to a non-transferable licence to use the app on any Apple-branded device that you own or control, as permitted by the Usage Rules set forth in the Apple Media Services Terms and Conditions.
Maintenance and Support. AutoTripLog Inc. is solely responsible for providing maintenance and support services with respect to the app, as specified in these Terms or as required by applicable law. Apple has no obligation whatsoever to furnish any such maintenance and support services.
Warranty. AutoTripLog Inc. is solely responsible for any product warranties, whether express or implied by law, to the extent not effectively disclaimed. In the event of any failure of the app to conform to any applicable warranty, you may notify Apple and Apple will refund the purchase price (if any) for the app to you. To the maximum extent permitted by applicable law, Apple will have no other warranty obligation whatsoever with respect to the app, and any other claims, losses, liabilities, damages, costs, or expenses attributable to any failure to conform to any warranty will be AutoTripLog Inc.'s sole responsibility.
Product Claims. AutoTripLog Inc., not Apple, is responsible for addressing any claims you or any third party may have relating to the app or your possession and/or use of the app, including but not limited to: (i) product liability claims; (ii) any claim that the app fails to conform to any applicable legal or regulatory requirement; and (iii) claims arising under consumer protection, privacy, or similar legislation.
Intellectual Property Rights. In the event of any third-party claim that the app or your possession and use of the app infringes that third party's intellectual property rights, AutoTripLog Inc., not Apple, will be solely responsible for the investigation, defence, settlement, and discharge of any such intellectual property infringement claim to the extent required by these Terms.
Legal Compliance. You represent and warrant that: (i) you are not located in a country that is subject to a US Government embargo or that has been designated by the US Government as a "terrorist supporting" country; and (ii) you are not listed on any US Government list of prohibited or restricted parties.
Developer Contact. Questions, complaints, or claims with respect to the app should be directed to AutoTripLog Inc. at the contact details in Section 20 of these Terms.
Third-Party Beneficiary. You and AutoTripLog Inc. acknowledge and agree that Apple, and Apple's subsidiaries, are third-party beneficiaries of these Terms, and that upon your acceptance of these Terms, Apple will have the right (and will be deemed to have accepted the right) to enforce these Terms against you as a third-party beneficiary thereof.
We may revise these Terms at any time. When we do, we will update the Effective Date and, for material changes, provide notice within the app. Continued use of the app after the effective date of any change constitutes acceptance of the revised Terms.
If you do not accept revised Terms, stop using the app and cancel your subscription (if applicable).
We may suspend or terminate your access to the app if you violate these Terms. You may stop using the app at any time. The following sections survive termination: 7 (Intellectual Property), 10 (Disclaimer of Warranties), 11 (Limitation of Liability), 12 (Indemnification), and 15 (Governing Law and Disputes).
AutoTripLog Inc.1750 The Queensway, Suite 529-3 Etobicoke, Ontario, M9C 5H5, Canada Email: support@roadstance.comWebsite: https://roadstance.com
These Terms of Service apply to the RoadStance iOS app (bundle ID: com.roadstance.app), the Android app (package: com.roadstance), and the RoadStance website. RoadStance is a record-keeping app, not a tax advisor. Always consult a qualified tax professional for advice specific to your situation.